Privacy Policy & Cookies

Privacy Policy BY GEOMADE

1. General provisions

  1. This Privacy Policy has been prepared in accordance with:

    • Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR),

    • Act of 10 May 2018 on the protection of personal data,

    • Act of 18 July 2002 on the provision of services by electronic means,

    • Act of 16 July 2004 - Telecommunications Law.

  2. The document defines the rules for collecting, processing and using personal data of users of the BY GEOMADE online store available at [ website address ].

2. Personal data administrator

The personal data administrator is:

  • [ full company name ]

  • address: [ registered office address ]

  • Tax Identification Number: [___]

  • REGON: [___]

  • email address: [___]

  • phone number: [___]

3. Scope of data processed

  1. The Administrator may process the following personal data:

    • identification data: name, surname, company name, Tax Identification Number,

    • address details: home address, delivery address,

    • contact details: e-mail, telephone number,

    • order data: purchase history, payments, complaints,

    • technical data: IP address, cookie identifiers, browser type, operating system, history of activity in the Store.

  2. Providing data is voluntary, but necessary for the execution of the sales contract.

4. Purposes and legal basis of processing

Personal data are processed for the following purposes:

  • conclusion and performance of the sales contract (Article 6, paragraph 1, letter b of the GDPR),

  • setting up and managing a customer account (Article 6, paragraph 1, letter b of the GDPR),

  • delivery and payment processing (Article 6(1)(b) of the GDPR),

  • handling complaints and returns (Article 6, paragraph 1, letter c of the GDPR in connection with the Consumer Rights Act),

  • fulfilling tax and accounting obligations (Article 6, paragraph 1, letter c of the GDPR in connection with the Accounting Act),

  • conducting marketing activities for own products (Article 6, paragraph 1, letter f of the GDPR),

  • sending newsletters and commercial information (Article 6, paragraph 1, letter a of the GDPR – consent),

  • analytical and statistical activities, ensuring the security of systems (Article 6, paragraph 1, letter f of the GDPR).

5. Data recipients

Data may be transferred to the following categories of recipients:

  • IT service and hosting providers,

  • payment operators (e.g. PayU, Stripe, PayPal, Klarna),

  • courier companies and carriers,

  • mailing and marketing system providers,

  • entities supporting legal and accounting services.

6. Transfer of data outside the EEA

  1. Personal data may be transferred outside the European Economic Area if service providers (e.g. Google, Meta) maintain data centers there.

  2. In such cases, the Controller applies appropriate legal safeguards – standard contractual clauses adopted by the European Commission.

7. Data storage period

  • data related to contracts – until the limitation period for claims expires (max. 6 years),

  • accounting data – 5 years in accordance with the Accounting Act,

  • marketing data (newsletter) – until consent is withdrawn,

  • technical data (cookies) – in accordance with the Cookie Policy or until an objection is raised.

8. Rights of data subjects

You have the right to:

  • access to your data (Article 15 of the GDPR),

  • rectification of data (Article 16 of the GDPR),

  • deletion of data (Article 17 of the GDPR),

  • processing restrictions (Article 18 of the GDPR),

  • data portability (Article 20 of the GDPR),

  • objection to processing (Article 21 of the GDPR),

  • withdraw consent at any time (Article 7(3) of the GDPR).

You can submit a complaint to the supervisory authority – the President of the Personal Data Protection Office.

9. Profiling and automated decisions

Your data may be used for marketing profiling purposes (e.g. product recommendations), but no decisions with legal effects will be made about you solely based on automated processing.

10. Data security

The Controller uses technical and organizational measures in accordance with Article 32 of the GDPR, including SSL encryption, server security, backup systems, and procedures limiting access to data only to authorized persons.

11. Policy Changes

The Administrator reserves the right to change the Policy. The current version is always published on the Store's website. Users will be notified of any significant changes.

Cookie Policy BY GEOMADE

  1. The store uses cookies in accordance with Article 173 of the Telecommunications Law.

  2. Cookies are small text files stored on the user's device when using the website.

  3. The following types of cookies are used in the Store:

    • necessary – enabling the use of basic functions (basket, login),

    • functional – remembering user settings (language, preferences),

    • analytical – collecting data on how the website is used (Google Analytics),

    • marketing – allowing you to customize the content of advertisements (e.g. Facebook Pixel).

  4. Cookies may be permanent (stored until deleted by the user) or session (deleted when the browser is closed).

  5. Own cookies are installed by the Administrator, while third-party cookies are installed by partners such as Google, Meta, Instagram.

  6. The user can independently manage cookies at any time in the web browser settings, including deleting or blocking cookies.

  7. Restricting the use of cookies may affect the functionality of the Store.

  8. During the first visit, the user is informed about the use of cookies and has the option to accept or refuse them.

Cookie Policy

1. What are cookies?

Cookies are small text files saved on the User's device when using the Online Store.
They are used, among other things, to remember User preferences, analyze website traffic, and ensure the proper functioning of the website.

2. Types of cookies we use

We use the following types of cookies in our store:

  • Necessary – they enable the use of basic store functions (e.g. logging in, shopping cart, finalizing purchase).

  • Analytical and performance – help us understand how Users use the store in order to improve it (e.g. using Google Analytics ).

  • Functional – they remember User preferences (e.g. language, currency, login details).

  • Marketing – enable the adjustment of displayed advertising content to the User’s interests (e.g. Meta Pixel , Google Ads ).

3. Cookie management

When you first visit our store, a banner informing you about the use of cookies is displayed, with the option to accept them or adjust your settings.
The user may change settings or withdraw consent to the use of cookies at any time by:

  • settings of your web browser (blocking, deleting cookies),

  • clicking on the "Cookie Settings" link available in the footer of our store.

4. Personal data and cookies

Some cookies may constitute personal data. In such cases, they are processed in accordance with our Privacy Policy. and European Union regulations, including GDPR .
The administrator of personal data is BY GEOMADE, with its registered office at Kotkowo 86.

5. Changes to the cookie policy

We reserve the right to make changes to this cookie policy. The current version is always available on our website.